2017-12-29

NPM No. 086-2017

Requesting Entity: MR. DANNI BUKID /

Issues Concern: Award of Contract Per Item

 

Details

Whether in the procurement under negotiated modality of Shopping, the award of contract is based on lowest price per item and not on the total bid of the lowest bidder.


Accordingly, the PE may identify – each item to be evaluated and awarded separately under separate contracts; or, several items grouped together to form one complete lot to be awarded to a single bidder to form a singular complete contract; or, similar items to be grouped into several lots, and evaluated and awarded as separate contracts. In these wise, bids shall be evaluated by the Bids and Awards Committee depending on the packages, lots or items identified in the bidding document. Consequently, depending on the requirements provided for under Section 28.3 of the ITB, alongside specific instructions contained in BDS Clause 28.3 as to the manner for which a bidder should submit its bid: i) a bidder may be awarded a contract for an item; or, ii) a contract for a lot, or contracts for several lots; or, iii) a singular contract for all of the lots.


The same rule applies in Shopping and the Negotiated Modality under Small Value Procurement , the grouping of items/lots shall be based on what is provided in the Request for Quotations. Thus, a bidder may be awarded a contract for an item; or, a contract for a lot, or contracts for several lots; or, a singular contract for all of the lots.