NPM No. 157-2015
Requesting Entity: Northern Iloilo Polytechnic State College (NIPSC)
Issues Concern: Procurement Timelines
Whether the conduct of pre-bid conference within the seven (7) calendar day posting period in the Philippine Government Electronic Procurement System (PhilGEPS) is in accordance with Republic Act (RA) No. 9184 and its Implementing Rules and Regulations (IRR).
[U]nder Section 21.2.2 of the IRR of RA 9184, aside from newspaper advertisement, the Invitation to Bid shall likewise be posted continuously in the Philippine Government Electronic Procurement System (PhilGEPS) website, website of the Procuring Entity and at any conspicuous place in the premises of the Procuring Entity for seven (7) calendar days, starting from the date of advertisement. After the seven (7)-day posting period, the pre-bid conference, for contracts with an approved budget of One Million Pesos PhP 1,000,000.00 and above, shall be held at least twelve (12) calendar days before the submission and receipt of bids. Thus, under the rules, the pre-bid conference must be conducted after the seven (7) calendar day posting period. [P]roposal to conduct a pre-bid conference without completing the 7 day posting period is not in accordance with the IRR of RA 9184.