Requesting Entity: Province of Nueva Ecija
Issues Concern: Documentary Requirements for Alternative Methods of Procurement
Clarification on the submission of relevant documents for Shopping and Small Value Procurement in relation to COA Circular No. 2012-001.
Under Section 3(j) of GPPB Resolution No. 09-2009 Procuring Entity (PE) must validate whether it is entering into a contract with a technically, legally and financially capable supplier, contractor or consultant, by requiring the submission of relevant documents or through other means.
COA Circular No. 2012-001 mandates the PE to require suppliers to submit specific documents in case of Shopping and Small Value Procurement.
Thus, to harmonize these policies, it is our considered view that PE may, for purposes of determining what constitutes relevant documents, consider the two (2) documentary requirements mentioned in Section 9.2 of COA Circular No. 2012-001 for submission by suppliers in case of acquisition through Shopping or Small Value Procurement.