Requesting Entity: Odin Security Agency, Inc.
Issues Concern: Certified True Copy
Whether the National Housing Authority (NHA) correctly denied your Motion For Reconsideration on the ground that Odin Security Agency, Inc. failed to stamp as "certified true copies" the Copy 1 and Copy 2 of Bid Securing Declaration (BSD), despite our Non-Policy Matter Opinion (NPM) No. 133-2013 dated 27 December 2013.
The Government Procurement Policy Board (GPPB) and its Technical Support Office (GPPB-TSO) have consistently refrained from passing upon decisions of the BAC pertaining to the determination of compliance with the bidding documents for a particular project since the law gives the Head of the Procuring Entity (HOPE) and the BAC the task to make intelligent actions and decisions in the conduct of its procurement activities, consistent with the provisions of existing procurement law and associated rules.
Nonetheless, for your guidance, we wish to reiterate our view in NPM No. 133-2013 that submitted documents need not be originals or certified true copies, as the rules recognize the submission of copies as satisfactory compliance with the requirements. The Omnibus Sworn Statement of the bidder sufficiently certifies that each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct.