Requesting Entity: Department of Social Welfare and Development (DSWD)
Issues Concern: Statement of On-going and Completed Contracts for the Procurement of Goods
Whether it is mandatory for a bidder to attach proof (e.g. copies of official receipts, contracts, or notices to proceed) to its statement of on-going and completed contracts which forms part of the eligibility requirements required during bid submission or whether the said proof should just be required during post-qualification.
Clause of 12.1(a)(iii), Section II. Instructions to Bidders, Philippine Bidding Documents (PBDs) for the Procurement of Goods provides that the bidder should submit a statement of all its on-going and completed government and private contracts within the period stated in the Bid Data Sheet, including contracts awarded but not yet started, if any, as part of the Class "A" Eligibility Documents. The statement shall include, for each contract, the following information: (1) name of the contract; (2) date of the contract; (3) kinds of Goods; (4) amount of contract and value of outstanding contracts; (5) date of delivery; and (6) end user's acceptance or official receipt(s) issued for the contract, if completed.
For completed contracts, the bidder should include the end-user's acceptance or official receipt(s) in its statement of on-going and completed contracts. Meanwhile, for the on-going and completed contracts, additional documentary proof to support the statement thereof, such as contracts and notices to proceed, need not be attached. However, the BAC may request for additional proof (e.g. copies of contracts and notices to proceed) during post-qualification in order to verify, validate and ascertain all statements made and documents submitted by the bidder with the Lowest Calculated/Highest Rated Bid, using non-discretionary pass/fail criterion provided in the Bidding Documents.